Attendance

SUBMIT STUDENT ATTENDANCE

REPORT ATTENDANCE

For information about how to complete the Attendance Reporting Form, we invite you to view this screencast.

SJA ATTENDANCE POLICY

Please see the SJA Handbook for the full attendance policy.

ABSENCES
Absences due to iIllness: Please complete the Attendance Reporting Form, which can be found on the Parent Resources page on MySJA.

Absences for all other reasons: Advance notice from a parent must be sent via the Absence Reporting Form at least one day prior to the absence to be considered for approval by Assistant Dean of Women Brianna Sommers. Planned absences should be scheduled around each student's individual test calendar and should be avoided during exam weeks and standardized testing dates.

Parent notification of a student's reason for an absence must be submitted via the Attendance Reporting Form by the end of the school day. If an Attendance Reporting Form is not submitted by the end of the school day, the absence will be considered unexcused and will not be changed.
 
Absences are recorded per class period missed. Seven accumulated absent class periods will equate to one full day absent. An unstructured period is considered a class period for students. A student may not miss more than 10 full days (70 classes) or 10 times in a single course within in a semester, regardless of whether absences are excused or unexcused. Students who accrue more than six full-day absences (42 missed class periods) or miss a particular class more than six times in a semester are required to submit a doctor's note to excuse any further health-related absences.

TARDIES
The warning bell rings at 7:25 a.m., and the tardy bell rings at 7:28 a.m. A student who is not inside her first-hour classroom prior to the tardy bell must report to the  Main Office to receive a tardy slip from Attendance Coordinator Amanda Stinson. Traffic is considered an unexcused tardy. Beginning with the third unexcused tardy, an infraction is given. 

Please note that all notifications for both absences and tardies must be submitted by a parent through the Attendance Reporting Form. Requests from students or via email or phone will note be accepted.

CHECK-IN, CHECK-OUT PROCEDURES 
To help maintain a learning environment that is as uninterrupted as possible, students should be aware of their check-out time prior to the start of class, inform their teacher before class begins and quietly leave at the appropriate time without disrupting instruction. Students cannot check out on the iPad without speaking to Mrs. Amanda Stinson, Mrs. Kacie Engemann or Nurse Marie Vukovics to ensure they are on the checkout list.

Illness or injury: Any student wanting to check out due to illness or injury must report to the nurse’s office. Nurse Marie Vukovics will call the student’s parent to obtain permission before the student checks out. If a checkout due to illness or injury is completed in the Main Office instead of the nurse's office, the missed class time will remain unexcused. Forms filled out for a future sick checkout will not be accepted.

Medical appointments: Most routine visits to the doctor should be scheduled outside of school hours. For appointments scheduled during school hours, a parent must fill out the Absence Reporting Form and specify the time of the late check-in/early check-out. A signed and dated note must be submitted through the Attendance Documentation Form, or a physical copy can be turned in to the Main Office when the student returns to campus. Emailed notes will not be accepted. If a signed note is not submitted via the Attendance Documentation Form or in the Main Office within three days of the appointment, the absence will remain unexcused on the student's record. Students who check out during their lunch periods for appointments will be required to provide a doctor's note.

Any other check-outs outside of medical appointments and illness, including check-outs during lunch periods, must have prior approval.