- Living in Community: Rules, Policies and Procedures
- The Counseling Center
- After-School Guidelines
- Types of Absences
- Check In/Out Procedure
- College Visits
- Early Dismissals
- Co-Curricular Activities
- Dining Hall
- Emergency Procedures
- School Safety
- Financial Information
- Honor Pledge
- Lost and Found
- Off-Campus Activities
- Parent Organizations
- Parking and Transportation
- Drop-off/Pick-up by Car
- Where to Park
- Permanent Records
- School Uniform Policy
- Student ID Cards/Lanyards
- System of Discipline
- Drug/Alcohol Policy
- Searches and Seizures
- Smoking and Vaping
- Technology Policy
- Cell Phones
- Transportation to Off-campus, School-sponsored Events
In order to encourage our young women to be responsible and unifying members of the world community, St. Joseph's Academy attempts to play an appropriate role in guiding students to make good choices. While it is not the province of SJA to prescribe what limits or freedoms parents chose for their daughters, we do expect students to conduct themselves at all times in a manner consistent with the mission of SJA. This expectation applies at all times (whether the student is on campus or off campus and regardless of whether the student is participating at the time in an SJA-sponsored event). Students should be aware that their actions (no matter when engaged in) can reflect on SJA and that they are subject to disciplinary consequences on a 24/7/365 basis.
The interests of a St. Joseph’s Academy student are best served by cooperative relationships among the student, her parents, teachers and the school’s administrators. The regulations and procedures set forth in this handbook are designed to serve the student’s interests and to facilitate a spirit of cooperation. At times, disagreements may arise between a student’s parents and the school concerning application of school regulations. In such instances, reasonable efforts are made to resolve the disputed issues. But if cooperative efforts fail and an impasse results, the student may be subject to dismissal from St. Joseph’s Academy. In developing policies for St. Joseph’s Academy, the administration has tried to anticipate as many issues as possible. But as new and unusual situations may arise, the principal has the authority to make decisions under any circumstances not precisely covered by handbook rules.
Wherever the term “parent” is used in this handbook, “guardian” is implied.
Counselors remain with their class for all four years.
Class of 2022
Sarah Nelms '10
email@example.com; (225) 388-2295
Class of 2023
Lindsay Carlino '02
firstname.lastname@example.org; (225) 388-2225
Class of 2024
Mary Beth Elfert
email@example.com; (225) 388-2281
Class of 2025
firstname.lastname@example.org; (225) 388-2283
Counseling Center Director and College Advisor (A-K)
Allison Hipwell Bruton '95
email@example.com; (225) 388-2299
The Counseling Center participates in SJA's mission to assist students in attaining faith development, academic excellence and personal growth.
The counselors meet with students in individual and group settings to evaluate and guide them toward meeting the above goals. The counselors meet with the students throughout the year to discuss standardized test score reports, GPA and schedule requirements for SJA. Additionally, counselors meet with students in small groups to discuss college readiness and will give basic college information. If a student asks for help or is referred to the counselors by faculty, staff member or parent for emotional issues, drug use, suicidal ideation or other issues that pose a threat to the emotional, physical or psychological well-being of the student, the counselors, along with the administrators, may recommend and/or refer outside, professional mental-health counseling.
Disclosure Statement Regarding Confidentiality
Our primary obligation and loyalty is to the student. Therefore, any information shared with the counselors will be treated with the utmost respect. In general, the counselors will not tell anyone any confidential information a student has shared with them. However, the law and/or the ethical standards of the counselors’ profession may require them to disclose information in certain situations including, for example, to various legal authorities, school administration and/or to the parents of minors when sharing such information may protect the student or others from harm. In addition, it may become necessary to inform school officials of any intent to harm school property if such information becomes known to us through a counseling session.
Students should be aware that the sharing of information from a counseling session will only be done after careful consideration, and every effort will to be made to notify the student in advance of the obligation and intention to disclose confidential information.
The signing of the handbook acknowledgment form gives permission for the counselors to meet with students and discuss with administration the possible need to refer a student to outside professional counseling.
By signing the handbook acknowledgment form, the student and parents recognize that a counselor may, by law and ethical standards of the profession, be required to disclose confidential information provided by the student to third parties.
All SJA faculty and staff are mandated reporters. Teacher or childcare provider is any person who provides or assists in the teaching, training and supervision of a child, including any public or private school teacher, teacher's aide, instructional aide, school principal, school staff member, bus driver, coach, professor, technical or vocational instructor, technical or vocational school staff member, college or university administrator, college or university staff member, social worker, probation officer, foster home parent, group home or other childcare institution staff member, personnel of residential home facilities, a licensed or unlicensed daycare provider or any individual who provides such services to a child in a voluntary or professional capacity.
St. Joseph’s Academy has an admissions policy that is nondiscriminatory regarding a young woman's race or national origin. Special consideration is shown to young women from Catholic families who have consistently supported Catholic education, particularly at SJA. However, young women of all faiths are invited to apply. Final decisions regarding admission are made by the President and Principal using guidelines established by the SJA Board of Directors and recommendations of the Admissions Committee.
Criteria: Overall elementary school record; standardized test scores; personal interview with applicant and her parents; space availability at SJA; recommendation of elementary school principal; High School Placement Test results.
All students who remain on campus after the final bell can be in the designated areas for after-school activities. Students may not leave campus to walk around the neighborhood or to local businesses. After 4 p.m., all students must report to the library and sign in. Failure to follow these procedures will result in disciplinary consequences.
The library is an area for students to collaborate on projects and assignments, study for tests, read and relax. Talking at a low volume is allowed. Students should be courteous and respectful at all times.
After-School Library Rules:
- All students on campus not involved in club meetings, athletics or other events are expected to sign in with the library by 4 p.m. After their activity ends, students waiting for their parents must go to the library. After signing in, students must ask permission to leave the library for any reason, and they must sign out.
- Parents are expected to pick up their daughter by 5:30 p.m. If they are running late, they are asked to please call the library supervisors at (225) 388-2293. If a student is not picked up by the closing of the library at 5:30 p.m., the student will be assessed a late pick-up fee to be paid on the new online payment/fee management system within 24 hours. If a student is consistently picked up after 5:30 p.m., this will be reported to Dean of Women Erika Angarita, and a plan will be made.
- Parents should call their daughter upon arrival on campus, not when they are “on the way” or “around the corner,” to meet them at the car. Alternatively, parents may enter the library to meet their child. Go to the west-side door of Medaille Hall and buzz the intercom for admission.
- Food and drink are not allowed in the library.
Teachers are encouraged to schedule research in the library and to assist the librarian in the selection of research materials that relate to their specific curriculum. All books and reference books are selected to reflect the school’s mission statement.
The Archives, located in Mother Alice Hall, contains records dating back to the beginning of St. Joseph’s Academy. A well-documented, highly organized source of memorabilia covering the history of the Academy and Baton Rouge is on file. To donate items to the Archives, email the Archivist or call (225) 388-2346.
Regular attendance in classes and school-related activities helps to promote better academic performance and to build school and community spirit. Excessive absenteeism and tardiness prove costly in terms of lost productivity. While a certain amount of absenteeism and tardiness is inevitable in any organization, students and parents are expected to cooperate in maximizing attendance. Eight accumulated missed class periods will equate to one full day absent. Any student absent from school or who misses more than four periods is not permitted to attend a school-sponsored event scheduled on that day.
If the student and/or parents know in advance that the student will be missing any classes for a reason other than illness, they must notify the Dean of Women in writing or via email at least one day before the absence in order for it to be considered. Once a decision has been made in regard to the absence, the student must bring the note to the Students’ Receptionist office.
Louisiana requires students to attend school regularly and for at least 167 days to earn credit and be eligible for promotion to the next grade. Under state law, students must attend school from age 7 or 8 or until they graduate from high school.
The Dean of Women makes the determination of excused versus unexcused absences. Parents submit a written request to the Dean of Women at least one day in advance of the absence.
- Excused absence: An excused absence is one in which the student is absent for a legitimate reason such as illness, death in family, etc. She is allowed to make up any and all work missed during her absence. If a student is ill or will not be attending classes for the day, her parent should notify Erin McLean in the Students' Receptionist office at (225) 388-2256 or firstname.lastname@example.org by 8 a.m. When the student returns to school, she must present a note from her parent or a doctor's note stating the reason for her absence to the Students' Receptionist. It is the student’s obligation to find out if there were assignments for which she will be held responsible. Each department has a make-up policy/days. See the course Moodle page and this handbook for specifics on each class/department. Anyone absent from school or missing more than four periods is not permitted to attend a school-sponsored event scheduled on that day and must be fever free and not vomiting for at least 24 hours.
- Unexcused absence: If a student is absent from school without a legitimate reason or simply as a matter of convenience to herself or her family, the absence is unexcused. She must make up the time and the assignments missed during the absence. There will be disciplinary consequences for unexcused absences. Disciplinary consequences may result from absences for but not limited to vacations/trips, concerts and personal, non-medical appointments.
- Extended absences: Louisiana requires students to attend school for a certain number of days and complete 26,400 instructional minutes to be promoted to the next grade and earn credit for the course [Bulletin 741 Handbook for nonpublic schools]. A student who misses three consecutive school days or more is requested to return to school with a doctor's note. This will qualify as an exception so the pupil is able to make up the work for all course credit. The student’s counselor will work with her to develop a schedule of class attendance if needed for a prolonged illness. If a student misses more than 15 days in a semester regardless if they are excused or unexcused, she will be required to withdraw and return her computer to SJA. The student may be able to return if she is able to make up her classes through an accredit program approved by SJA.
- Completing academic work related to extended absences: The Counseling Center will help students adjust their schedules and time for extended absences due to illness, school-related activities (international science fairs), athletic events, etc. The student, grade-level counselor and teachers will work together to create a make-up plan.
- Schedule of class attendance: The grade-level counselor will work with the student to develop a schedule of class attendance upon the student’s return to school. The counselor will send the final schedule to the Dean of Academics. Students’ classes will be scheduled with their regular teachers. If a student cannot attend afternoon classes, she must have a medical note stating the reason. Teachers will be given information on the scheduling requirements for the student.
- Educational absence: An educational absence is one in which the student is absent from her regular classes because of some school-related activity. Such absences are not counted as days absent from school, but the student is required to make up any assignments, etc. Students who know of extended absences in advance, such as those associated with international science fair, conventions, retreats and athletic events, will notify their teachers in advance and will follow the same protocol as above. It is the student’s responsibility to report to her teachers and let them know in advance that she will be out. When she returns to class, she needs to be ready to participate and will work with her teachers to complete missed assignments. SJA reserves the right to deny a student the opportunity to attend a school-related activity due to excessive absences. These absences could be related to illness, school-related activities and non-school-related activities.
- Excessive absences: Students who are deemed by the administration to have excessive absences may be put on an attendance contract for the remainder of the school year. Students who had excessive tardies or absences during the prior academic year may be asked to sign an attendance contract before the start of the new school year.
- Absences during exams: All students are expected to take their exams during their regularly scheduled time. If there is a serious conflict, special permission must be obtained from the Dean of Women. If a student misses an exam and cannot make it up during conflicts, the student will take the exam during the following week. No early exams will be given except in case of extreme emergencies. Students who take more than one class in the same subject area must see the Dean of Academics to schedule a conflict exam during exam days.
Illness: If a student becomes ill during the day and must leave campus, she must report to the Students' Receptionist, who will call the student’s parent. Any student who checks out during the day must bring a note from her parent when she returns to school. Eight accumulated missed class periods will equate to one full day absent.
Medical Appointments: Most routine visits to the doctor should be scheduled outside of school hours. If a student knows in advance that she must leave early for a doctor's appointment, written parental permission must be presented to the Students' Receptionist. When the student returns to school, she must also present a note signed by the physician to the Students' Receptionist in order to receive an excused absence.
Students are encouraged to visit colleges of interest during school holidays.
Seniors are allowed three excused absences for college visits during the academic year. Juniors and sophomores are allowed two excused absences for college visits during the academic year. Written notes from a parent or guardian must be given to the Dean of Women at least one week prior to the college visit. Any student who misses more than her allowed number of excused absences for a college visit will receive a checklist.
Seniors invited to attend university spring testing events, including LSU Spring Invitational, are allowed an additional excused absence(s) if they have followed proper check-out procedures and given advanced notice. No college visits will be approved during the month of December or after April 15 of a student's senior year.
For school activities or athletics: Students who consistently leave school early for a school-sanctioned activity must meet with the Dean of Women prior to the start of the athletic season or event to establish an alternative schedule during the athletic season or for the duration of the activity. This alternative schedule will include time within the school day for making up missed work and attending the class that is most often missed. Students who do not follow the revised schedule will be subject to exclusion from the sport or activity.
For Professional Learning Communities: The intention of this early dismissal time for students (Schedule 3) is to allow teachers who teach the same course to meet. These professional learning communities (PLCs) allow for professional dialogue and collaborative study that will ultimately improve the educational environment of St. Joseph's Academy. The vision is for stronger leadership and teaching that will, in turn, lead to greater student achievement in the classroom and on standardized tests.
All early dismissals will be listed on the school calendar. If there are school closures during the year, that time will be made up by cancelling the necessary number of PLCs.
On early dismissal days, students may leave campus, or they can choose to remain on campus to utilize the Learning Center (Math, Science and English Resource) or the Writing Center. The library and Help Desk will be open during this time. Sports practices and club meetings sponsored by a faculty member will not begin during the PLC time.
The complete bell schedule can be found under the Quick Links section of the SJA website.
Students are expected to be on time for every class. A student who arrives on campus after the tardy bell must report to the Students’ Receptionist’s office for a tardy slip before entering class. If she comes in during the day, she must bring a note from her parent to the Students' Receptionist and sign the check-in register. A checklist is given beginning with the fourth tardy. Excessive tardies may result in a Saturday suspension.
Interscholastic athletics are an integral part of the total educational program at St. Joseph’s Academy. The purpose of athletic activities is to provide educational experiences not otherwise provided in the curriculum that will contribute to the student’s knowledge, physical skills and emotional and spiritual development.
SJA student-athletes compete in 11 sports:
- Cross Country
- Track and Field (indoor and outdoor)
The combination of outstanding athletes and nationally acclaimed coaches has enabled SJA to achieve district, city and state championships on numerous occasions in a variety of sports. The outstanding individual efforts of many Redstickers have led to continued careers as collegiate scholarship athletes.
SJA is a member of the Louisiana High School Athletic Association (LHSAA) and enjoys a statewide reputation for compliance with all LHSAA regulations and policies. All athletes must meet the scholastic and eligibility requirements as outlined by the LHSAA.
Any student-athlete who has a reasonable chance to play collegiate sports and/or to earn a college scholarship in athletics must register online with the NCAA Eligibility Center at the end of her junior year in high school. For more information on the NCAA Eligibility Center and the online registration process, please refer to the NCAA Website.
For additional information, contact the Athletic Director.
All student-athletes must have an LHSAA physical form completed and signed by a physician and their parents before they can try out for any SJA sport. The form can be found on MySJA in the Resources Board, Athletics. This form can also be found on the SJA website under Quicklinks, Forms. You will print the form and take it to your daughter's physician to complete and sign. Please scan the completed form or take a picture of it with your smartphone and upload to MySJA, Resources, Athletics before tryouts. Once the team is selected, additional information will be provided for parents to complete the remaining required forms.
Please note that student-athletes must attend all tryout dates listed with their sport.
Athletic Lettering Requirements
In order to receive a varsity letter in a particular sport, a student-athlete should demonstrate skill through her participation in games, practices and all team functions. She should exhibit a willingness to work toward team goals, good sportsmanship and a spirit of cooperation with her coaches and teammates. To letter, a student-athlete must make a significant contribution to her team in all of these areas as determined by and at the discretion of the head coach.
All SJA students can enjoy athletic competition, thanks to our intramural sports program. Each year, our Intramural Sports Director offers students the opportunity to compete in team or partner sports, including volleyball, ping pong, lacrosse, badminton, archery, dodge ball, pickleball, flag football, rock climbing, Ultimate Frisbee and more. Additionally, students can join students from Catholic High School to compete in the coed sports of volleyball (fall) and kickball (spring).
New and different activities are offered each year. Many intramural activities/events are held in the fall and repeated in the spring to accommodate the busy schedules of our students.
For more information, contact the Intramural Sports Director.
Numerous clubs are available for students. Each club meets monthly and has its own individual membership criteria. Some clubs meet and work with their Catholic High School counterparts. Also, many clubs are affiliated with state and national organizations. All clubs must be approved by the Activities Coordinator, who appoints an official club moderator. Requests to form new clubs must be presented to the Activities Coordinator.
- 4-H Club
- American Sign Language
- Art Club
- Beta Club
- CHS Bruinettes
- CHS Cheerleaders
- CHS Marching Band
- Cooking and Crafts
- Creative Writers’ Club
- Criminal Justice Club
- Drama Club (SJA/CHS)
- Entrepreneurship Club
- Eucharistic Ministers
- Film Club
- French Club I
- French Club II
- French Club III and IV
- Games Club
- Girls Who Code
- Historical and Geographical Society
- Latin Club
- Literary Ladies Society (Book Club)
- Liturgy Choir
- Liturgy Committee
- Mu Alpha Theta
- National Honor Society
- Praise and Worship Band
- Red Steppers
- Respect Life
- Robotics Team
- Science Club
- SJA Ambassadors
- SJABR TV
- SJA Cheerleaders
- Spanish Club
- Student Council
- Student Ministry
- The Shield (Yearbook)
- Youth & Government
Club elections are held at various times throughout the year. Each club has election guidelines, but all elected club officers must adhere to the following requirements and restrictions:
- Each nine weeks, the GPA of each officer must meet the club requirement and will be checked by the Dean of Women. Each officer must also maintain a passing grade in each of her subjects each nine weeks.
- If the officer falls below the grade requirements or is in danger of failing any subject, she is placed on probation. The GPA will be rechecked the following nine weeks, and if the officer meets academic requirements, she may reclaim the office. If the officer does not meet the requirements, she is suspended from office for that school year.
- If an officer receives consequences for disciplinary infractions, she may be subject to probation or removal from the office or club at the discretion of the administration.
- A student may be president/editor of only one co-curricular activity.
- A state club officer may be state president and president of the school club for which she holds office.
- A student may hold office in a maximum of two co-curricular activities.
If you need to get a message to your daughter during the school day, please email her. Students are allowed to check email during unstructured time. The Students' Receptionist will only email a student in an emergency. It is the student’s responsibility to check her email.
Announcements are made at the beginning of 3rd period and followed up with an Announcements email. Afternoon announcements are made at the end of 8th period. Students must remain in class until all announcements are complete.
School Messenger phone alerts and/or email notices to parents will be used to communicate timely information.
Requests from the media for interviews of any student or employee of St. Joseph’s Academy must be approved by the Communications Director. Exceptions to this policy will be made in cases such as athletic team coaches/club moderators or student-athletes/club members being interviewed following an athletic/club event. The Communications Director serves as the public spokesperson for St. Joseph’s Academy. No other employee or student should speak on behalf of SJA without the consent of the Principal.
A monthly newsletter along with a calendar and other pertinent information is emailed to parents and is posted on the website under the Parents portal. The Connections news magazine is published three times per year and mailed to parents, alumnae and friends.
Throughout the school year, photographs are taken and videos are made of students for a variety of purposes, including use in St. Joseph’s Academy promotional materials (fliers, brochures, invitations, etc.), on the Academy’s website, in Academy-produced publications (Connections, Annual Report, Student Prints, The Shield, etc.) and in various media outlets, including social media platforms. No remuneration or payment is attached to the use of these photographs or videos.
Additionally, students may be interviewed by the Academy’s Communications Department to gather information for press releases which are published in or posted on the outlets described above.
On occasion, representatives of the media (print and electronic) are interested in a story relating to the Academy and may wish to interview, photograph or videotape SJA students. SJA makes every reasonable effort to supervise interactions between students and the media.
By signing the School Handbook acknowledgment form, you grant permission for your daughter’s photograph, video image and/or interview answers to be used in and on the above-referenced outlets.
Written objections from parents and/or students to the use of photographs, videos or answers to questions must be received by the Main Office on the students’ beginning-of-the-year orientation day.
For more information, contact the Communications Director.
St. Joseph’s Academy provides a password-protected online student directory on MySJA. This includes the following information as provided in the registration form: student’s name, grade level, parent(s)’ names(s), home phone number(s), address(es) and Safe Home participation. .
The names and addresses of juniors and seniors are given to Balfour and Kleinpeter Photography in order for these vendors to communicate with students/parents during the summer months. If you do not wish this information to be given to these vendors, contact the Principal.
Deliveries to Students
During the school day, students will not be allowed to accept deliveries of food brought in from outside vendors, parents, friends or relatives.
Every effort is made to see that students receive needed school items delivered to them during the school day. SJA, however, will not accept deliveries of flowers or gifts on or related to Valentine’s Day.
SJA partners with SAGE Dining Services to provide nutritious and delicious meals for our students. SAGE cooks from scratch and maximizes its use of raw and minimally processed food. Food is grilled, baked, broiled or sautéed to avoid frying. SAGE uses fresh fruits and vegetables and offers whole-grain breads, bagels and rolls. A meatless entrée is offered daily, as are fresh salads. Food is prepared using fresh herbs and spices, reducing the use of salt.
Hot entrées, made-from-scratch soups, grilled sandwiches, traditional Louisiana favorites and fresh baked goods are offered daily. SAGE also provides resources to help students make good nutritional choices. Cooking/nutrition and wellness demonstrations enable students to learn about ingredients, world cuisines and cooking methods.
Remaining balances of less than $10 on senior accounts will automatically be donated to the meal assistance fund after graduation.
All SAGE Dining Services balances need to be current before taking mid-term and final exams.
In case of a general emergency in which school is called off due to dangerous weather or other circumstances, SJA will follow the directives for East Baton Rouge Parish public schools and the Diocese of Baton Rouge.
Students and their parents will be notified of emergency school closures via a phone messaging system or email. Messages will be sent automatically to either the student’s phone number, the parents’ home number(s), the parents’ cell phone number(s) and/or the parents’ work number(s). When school is closed, any after-school activities and meetings are cancelled unless otherwise communicated.
Students and their parents may also listen to the radio or TV news reports concerning school closures. Since SJA will comply with the directives of the EBRP public schools and the Diocese, there should be no need to call the school for further information in such situations.
Emergency drills are practiced with students, faculty and staff throughout the year. All information regarding safety procedures has been posted in each room on campus.
The SJA website will be used for communications.
Emergency Action Plan
The School Safety Committee, led by the Administrative Team, is committed to providing a safe environment at SJA. Monthly drills reinforcing tornado, fire and lockdown procedures are performed and reviewed to ensure the safety of students, faculty and staff. SJA works with local authorities in an ongoing process to ensure every student, faculty and staff member learn and work in a school environment that is safe and secure. If you have any questions regarding our safety policies, please contact the Principal.
The St. Joseph’s Academy Emergency Action Plan is designed to provide guidelines to protect students, faculty and staff and to define the communication steps and procedures necessary to handle a wide range of emergency and disaster situations.
The communication plan is a key element of success in any emergency. Methods used to communicate will be the public address system, which was upgraded in the summer of 2015, the School Messenger Phone Alert system, which includes phone calls, the use of email and the school website. All communication will come from the Communications Office working with the Principal, President or Administrator in charge. The school security officer works with the Administrative team or designated individuals. In the event of an emergency, faculty/staff should work with the Administration unless there is a pressing need to act immediately. There is at least one security officer (225-428-7988) on campus each school day between 9:30 a.m. and 5:30 p.m.
In the event of a crisis or emergency situation where communication with security or Administration is not available, St. Joseph’s Academy employees will make the best decisions within their area to ensure the safety of the students in their care.
A Safe Response Team will include members from every building on campus:
- St. Joseph Hall: Administrative Team and school security officer
- Pennington Science Center: Science Department Chair and Science teacher
- Medaille Hall: Librarian and Help Desk Manager
- Activity Center: H&PE Department Chair and H&PE teacher
- Academy Student Center: Athletic Director and Assistant to the Athletic Director
- Dining Hall: Dining Hall Manager and Administrative Team member
- Mother Alice Hall: President, Human Resources Director, Director of Operations, Admissions Director
- Academy Arts Center: Art teacher and drama teacher
- Mother Thollot House: Finance Director
The President, Principal and Director of Operations are the overall facilitators. A faculty member is appointed as the Safety Intern for each school year.
Faculty and staff should have their cell phones available in the case of an emergency. In most situations, use of phones should be limited but not restricted. Faculty/staff are able to make the decision to call 911 but should call the Main Office at 388-2240 to report their action by using the emergency phones located in each classroom. This number should be in all faculty/staff phones, as it is the emergency number from 6:30 a.m. until 3 p.m. during the school day. All suspicious activity should be reported. The Principal can be reached at 388-2217 or 223-0704.
Students are allowed to use cell phones outside of any building or in the Dining Hall and are requested to use the emergency numbers as needed.
Any landline phone on campus has access to the PA system. The all call is 560.
LEVEL I CLASSROOM ACTION PLAN
Automated External Defibrillator
Automated external defibrillators (AEDs) are located in several areas around campus. Trained personnel are on campus. All Health and Physical Education teachers/coaches are certified. If the determination that an AED is needed, a call must immediately be made to 911. If an AED is used, a written report must be submitted to the Principal within 24 hours.
AED Locations on Campus
1. Academy Student Center gymnasium near storage closet
2. Activity Center gym between the coaches' office and health rooms
3. Lobby of Mother Alice Hall to the left of room 118
4. Downstairs lobby of Pennington Science Center near restrooms
5. Lobby of Academy Arts Center opposite the Batchelor Terrance door
6. Upstairs hallway of Medaille Hall off the breezeway and across from the teacher workroom
7. Sports Medicine room
Fire (Evacuation plans are posted in every classroom or area)
Fire alarm will sound:
o During class time
• Exit the building by the quickest route.
• Accurately take attendance.
• Take room key and FOB.
• Leave lights on and windows/doors closed.
• Lead all students to a safe distance from building (as close to the far
edge of the parking lot/orchard as possible), and account for all
students. If anyone is missing, report to the nearest administrator
immediately. The use of text messaging for communication is
• Stay in the location until the all-clear is sounded.
o During passing time (5 minutes)
• Students depart immediately to the nearest safe area and gather.
• Teachers report to the nearest safe area and organize students into a
quiet, double-file line.
• Teachers should immediately begin taking attendance (paper and pen or
• Administrators may be present to give instructions. Teachers should take
roll and keep students calm until directions can be given.
o Dining Hall evacuation
• Faculty/staff in the building move toward the front of the cafeteria to
assist students in exiting the building.
• Students depart immediately for the faculty parking lot (next to the
Kleinert Lot) and report to the Students’ Receptionist. The Students’
Receptionist will have a list of all unstructured students to develop a list
of reported students. During a lunch period, the Students’ Receptionist
will have a copy of those unstructured during lunch. Teachers are asked
to assist the Students’ Receptionist.
o Drop – Cover – Hold (get under desk or table and hold desk leg firmly).
o If instructed, follow the evacuation plan under “Fire.”
o Report location of smell to an administrator. Begin evacuation of area immediately. Be careful of cell phone use at this time.
o Administrator will notify the proper authorities, and the fire alarm will be the signal to evacuate all areas.
o Keep the caller on the phone as long as possible. Write down the number that appears on caller ID.
o Contact an administrator.
o Listen for the alarm to evacuate the building if necessary.
o Follow the evacuation plan under “Fire,” remaining at least 1,000 feet from the building.
o Do not use cell phones, tablets or walkie-talkies unless outside and in a safe zone.
o Take all belongings with you.
o Do not move an injured person unless further harm is a major threat.
o Contact the School Nurse, Students’ Receptionist, an administrator and/or medical assistance (911) and emergency first aid-trained staff.
o Access points to the school campus are available through St. Joseph Hall and Mother Alice Hall.
o All visitors are required to sign in and identify the purpose of their visit and destination on campus. Visitors shall wear an identification pass.
o Visitors to campus not wearing an identification pass shall be directed/escorted to the main office.
o Students should be encouraged to report suspicious individuals or unusual activity on school grounds. Additionally, license plate numbers should be reported if suspicious vehicles continue to enter and leave school parking lots.
o Students may use their cell phones and call 388-2240 to report a suspicious visitor.
o Necessary personnel (Principal and needed administrators and staff) will move to the library in order to remain up to date with information from outside the school. Teachers and staff should monitor their cell phones for information via group texts.
o In a building with an elevator, the Safe Response Team member should check the elevators and make sure no one is trapped.
o Approval to dismiss classes will be granted by the Principal based on the expected duration of the outage.
o Consideration should be given to the ability to continue conducting classes without power for the duration of the day.
o Computers and appliances that are subject to damage from power surges should be turned off or unplugged until power is restored.
Emergencies during Arrival or Dismissal Times
o During arrival time
• Every effort will be made (phone alert) to notify families not to come to
school that day.
• Students/parents/teachers will not be allowed to enter campus. Phone
alert/media information will inform the public of what is happening.
• Students and faculty/staff already on campus must follow the applicable
• If students are already on campus, they will be gathered into a central
area. Parents will be encouraged not to pick up their daughters until the
Principal has contacted them. Students can be given to a parent only by
an Administrator, Students’ Receptionist or School Nurse. A list must be
kept by the Students’ Receptionist of all students checking out.
o During dismissal time
• Students/faculty/staff will stay in their action plan locations until the crisis is over.
• Parents will be encouraged not to pick up their daughters until the crisis is over.
• Students can be given to a parent only by an Administrator, Students’ Receptionist or School Nurse. A list must be kept of all students checking out.
Tornado (Evacuation routes are posted in every classroom and area)
Use of public address system or five (5) rings of the bell. If power is out, faculty/staff should make determination of need, or text will be sent.
o During class time
• Evacuate room following tornado evacuation route to designated safe haven.
• Take accurate attendance record; check attendance after arriving at safe haven.
• Leave lights on and windows/doors closed.
• All should face wall, kneel with head down and hands on back of head.
o During passing time (5 minutes)
• Students/faculty/staff will depart immediately for a safe zone.
• Those faculty/staff present will assume a leadership role. Administrators will be present as soon as possible.
o Decision will be made by the administration on the appropriateness of dismissing students early.
o The school phone alert system/email/text will be used to notify parents.
o The Communications Director will notify local news media and law enforcement, if necessary.
o If safety in the school is at risk, move students to the safest location in the building.
o Stay away from all windows and exterior doors.
o In the aftermath of a storm, the phone alert system/Moodle/text or email will be used as a communication system. A link on the website will have up-to-date information.
o Faculty/staff should make every effort to contact an administrator to alert to their situation at home their ability to help on the campus.
o A plan will be made by the Administrative Team for the re-opening of the school.
LEVEL II CLASSROOM ACTION PLAN
A lockdown means all inside doors should be locked and secured. You should pull shades and get away from any glass. In a classroom, place students in an area that is the most secure. No one should exit the area or open a door to anyone. The external doors and gates are locked, and there will be times when movement inside the building can be minimal. Communication could be by the PA, email or school reach phone call or text. The adult in the room should try to have communication tools available.
o Used if a suspicious person or person suspected of a crime is in the area surrounding the school.
o Actions to Take:
• Secure your classroom. All inside doors should be locked and secured. Pull shades. No one should exit the area or open a door to anyone. The external doors and gates are locked, and there will be times when movement inside the building can be minimal.
• Monitor your communication devices. Communication could be by the PA, email or school reach phone call or text.
• Continue teaching.
o Used if a hostile intruder or active shooter is on campus.
o Actions to Take:
• Lock or secure all classroom doors. Close all window blinds; turn off all lights.
• Get students into a safe place and out of the line of fire.
• Notify administration in best way possible. Be prepared to take charge of any students in your area.
• Evacuate with your students if you determine it is safe to do so. The Catholic Life Center is our meet-up site after evacuation.
• If the building is evacuated, no one will be allowed to return to the building until the administrator in charge gives the all-clear signal. (See Level III for evacuation.)
o After Evacuation/Incident is Over
• Administer first aid for victims until EMS arrives.
• If the building is evacuated, no one will be allowed to return to the building until the administrator in charge gives the all-clear signal.
• Be careful not to make changes to the scene of the incident, as law enforcement authorities will investigate the area.
• Administrators, working with the Communications Director, will be responsible for communicating with public safety officials and therefore are encouraged to keep their personal cell phones with them at all times. If members of the media are present, the Communications Director will determine their staging area.
• Teachers and staff who have arrived at the Catholic Life Center meet-up spot should report to the administrator in charge and receive a duty to aid in the reunification of parents and students. Designated administrators or faculty members may be dispatched to each area hospital to help with identification and support.
Please note that the Administration will be in contact with local authorities and will give updates whenever possible. At times, faculty/staff in the area may have to assign a lead person to help make decisions in the area.
o Report any explosion by contacting an Administrator immediately.
o If necessary, activate the emergency fire alarm.
o Each faculty/staff should know the location of fire extinguishers in the building and the location of and how to operate fire alarms.
o If an evacuation is ordered, leave classroom lights on and the door open.
o Teachers will keep their class together at all times and will take roll at a safe distance from the building and again immediately upon arriving at the designated safe spot. Teachers will report to an Administrator when all students are accounted for.
o Administrators will be responsible for communicating with public safety officials; therefore, they are encouraged to keep their personal cell phones with them at all times.
o No one will be allowed to return to the building until the all-clear signal is given by an Administrator.
o Students or faculty/staff who become aware of a weapon brought onto school property must immediately notify the Administration.
• A weapon is any object, device or instrument designed or capable of producing bodily harm or which may be used to inflict self-injury.
• School property includes school buildings, school grounds, scheduled field trips or sanctioned school functions and school-contracted vehicles.
• Possession means having a weapon on one’s person or in an area subject to one’s proximity or control (i.e. car, locker, etc.).
o President/Principal will notify local authorities.
o Students or faculty should not attempt to pick up or transport the weapon.
o Items defined as weapons include:
• Firearms, whether loaded or unloaded; pellet guns; BB guns; air guns; stun guns.
• Ammunition; poisons; chains; arrows.
• Knives; blades; clubs; metal knuckles; numchucks; throwing stars.
• Explosives; fireworks; mace and other propellants.
• Any object that has been modified to serve as a weapon.
o Any student who uses articles designed for other purposes, such as scissors, belts, combs, pencils, baseball bats or files, to inflict bodily harm will be reported to the administration.
No student shall possess, use or distribute any object or device that has the appearance of a weapon or any device that is a facsimile of a real weapon.
LEVEL III CLASSROOM ACTION PLAN
Evacuation of the School
o The Catholic Life Center (Acadian Thruway and Hundred Oaks) would be the evacuation location if school were to evacuate. Students, supervised by faculty and staff, would walk from SJA on Parker Street and report to the center portico of the Life Center. Parents would be advised by phone alert to collect their daughters from the Life Center. A secondary option is Catholic High School.
o Healing Place Church on Highland Road would be the evacuation point if the school was evacuated by car. Students would be placed in vehicles on campus and driven, with police escort, to Healing Place. Parents would be advised by phone alert to collect their daughter from Healing Place.
• Police will be contacted to escort the school population.
• Under the direction of the Police, Principal, Administrative Team and the President, students who drive will go to their car.
• Faculty and staff will assure that all students are placed in a car and keep accurate records. Faculty are responsible for students under their care at the time. Unstructured faculty/staff will report to the main office. They will be assigned duties as needed. Two administrators and some faculty/staff will be sent to Healing Place Church. Their purpose is to organize students for pick-up, keeping an accurate roll.
• The Principal will contact parents by text, news media and phone.
o In both cases, faculty and staff will become supervisors and will collect information using paper and pen or tablet. Training will be held at the beginning of school each year.
Athletic Events Action Plan
St. Joseph’s Academy has a written emergency plan that should be followed in the event of a medical emergency during an afterschool athletic event. All coaches should be familiar with this document and their role and responsibility in an emergency. Any questions should be directed to the head athletic trainer (or, in the absence of a licensed athletic trainer, a school administrator).
An emergency is the need for Emergency Medical Services (EMS) to give further medical attention and/or transport an athlete to the hospital. It is important in these situations that coordination between the athletic trainer, coaches, administrators and student responders be effective. This guide is intended to delineate roles and outline the protocol to be followed should an emergency occur.
Situations when 911 should be called are:
- an athlete is not breathing
- an athlete has lost consciousness
- it is suspected that an athlete may have a neck or back injury
- an athlete has an open fracture (bone has punctured through the skin)
- an athlete has severe heat exhaustion or suspected heat stroke
- an athlete has severe bleeding that cannot be stopped
Chain of Command
Certified Athletic Trainer
The highest person in the chain of command who is present at the scene will be the designated person in charge or leader. That person is responsible for deciding whether or not to call 911, instructing others how they may be of help and staying with the athlete until EMS arrives.
Once it has been decided that EMS should be called, the following protocol should be followed:
1. The highest person on the chain of command will be deemed the leader and will stay with the athlete to monitor the athlete’s condition and administer necessary first aid. If possible, someone else in the chain of command should stay and assist. The front office or an administrator should be notified that there is an emergency situation on campus.
2. The highest person on the chain of command will make the call to EMS or will designate another person to make the call (911 from a cell phone or school phone; to access an outside line on a school phone, press the number 8, then the number). EMS should be told the nature of the emergency, the condition of the athlete and how to get to where the athlete is. Also, tell EMS that someone will meet them at the closest intersection to aid in directing the ambulance. Do not hang up until EMS does.
3. Phones at St. Joseph’s Academy are located in the main office, classrooms, coaches’ offices and in the front lobby of the school.
4. The leader will send runners to all intersections between where the athlete is located and St. Joseph Hall to direct the ambulance to the athlete. The runners should stay in their positions and wave the ambulance through the proper turns to get to the athlete.
5. The leader will designate another person to attempt contact with the athlete’s parents. Emergency contact information can be found with head coaches and administrators. If a parent is not present, the form should accompany the athlete to the hospital.
6. If transport is deemed necessary by EMS, the athlete will be taken to the hospital stated on student’s health form. If a student health form is not available, the closest available hospital is
Our Lady of the Lake Regional Medical Center.
5000 Hennessy Blvd.,
Baton Rouge, LA 70808
1. If the incident occurs during practice, the first responder will stay with injured person. He/she will designated one person to call 911 and direct EMS to the place of injured person and another person to retrieve equipment. The rest of the team will be instructed to wait in the locker room until the coach/first responder retrieves them.
2. If the incident occurs during a game, the first responder will stay with injured person. He/she will designated one person to call 911 and direct EMS to the place of injured person and another person to retrieve equipment. Other faculty/staff members will help with keeping teams on their benches and keeping the crowd in their seats.
St. Joseph’s Academy is located at
3015 Broussard Street
Baton Rouge, LA 70808
The closest intersection to the school is Parker and Broussard streets.
Locations of AEDs
1. Academy Student Center gymnasium near storage closet
2. Activity Center gym between the coaches’ office and Health rooms
3. Lobby of Mother Alice Hall to the left of room 118
4. Downstairs lobby of Pennington Science Center near restrooms
5. Lobby of Academy Arts Center opposite Batchelor Terrace door
6. Upstairs hallway of Medaille Hall from the breezeway and across from the teacher workroom.
7. Sports Medicine room
Important Phone Numbers
Athletic Trainer: Mackenzie Brown, (985) 237-5875
EMS: 911 or 8-911 from a school phone
Main Office: (225) 383-7207
Athletic Director: Dorinda Beaumont, (225) 936-7091
Security Guard: (225) 428-7988
Principal: Stacia Andricain (225) 223-0704
Activity Center Gymnasium (AC)
EMS Route: Broussard Street - Entrance
Primary AED: Front lobby of AC next to concession stand
Academy Student Center (ASC)
EMS Route: Broussard Street to Parker Street - Entrance
Primary AED: Northwest corner of gym
Faculty/Staff Roles During a Crisis
Remain highly visible
Contact SJA Board of directors/parents
Set tone and direction
Be available to help where needed
Safety of students is primary concern
Be prepared to drop everything and move into action
Serves as lead person for dealing with the news media
Students, parents, faculty and staff should decline interviews and refer the reporter to the Communications Director.
President/Principal/Communications Director appoints the individual to give interviews.
Other Non-Teaching Staff
Report to assigned evacuation area to assist
Roles Before/After Crisis
Chair Safe Response Team
Coordinate and implement all school safety drills
Complete reports of safety drills and maintain all records
Post safety information in all classrooms
Stay current with safety trends
Plan logistics of counseling
Coordinate all counseling activities
Communicate with administration
Seek additional counseling support as needed
Announce events to students
Lead class discussion
Identify students in need of counseling
Generate activities to reduce impact of trauma
Guidelines for Money-Raising Activities
The Administration prefers to keep fundraising projects to a minimum. In order to regulate the number and type of fundraising projects, the following guidelines are established for all classes, clubs or other groups in the school:
- No class, individual or organization is to initiate any money-raising activity or request money from other classes, students, faculty/staff, clubs or organizations without the permission of the Principal. This includes GoFundMe requests.
- Requests to raise money must be submitted in writing prior to the quarter during which funds will be collected. The request should state the goal and procedure for raising the funds.
- Projects that are of charitable or educational value will be given first consideration.
- Students may not sell tickets, raffles, foodstuffs or other items for outside organizations during the school day.
Online Payment/Fee Management System Instructions
SJA is implementing a new online payment/fee management system, which will be available on the SJA website. Instructions for setting up an account will be emailed before the start of the year. You may make purchases using bank debit cards, ACH, Visa, MasterCard, American Express and Discover. Checks or cash will not be accepted.
Textbook and Book Fees
Students are expected to handle all books with care and return them in prime condition. A lost or damaged book must be paid for before another book will be issued. Should a student leave during the term, it is her responsibility to return all loaned books to the Dean of Curriculum and Instruction.
Some fees are assessed separately (for example, AP courses and grade-level fees).
Tuition, fees and registration costs are set each year by the Board of Directors and communicated at the time of registration. SJA utilizes Smart Tuition for the processing and collection of registration fees and tuition. Through the online registration process, you will set up your personal Smart Tuition account and choose your preferred payment plan and payment method. Smart Tuition provides the option to set up recurring automatic payments from your bank or on your credit card.
For the 2021-2022 academic year, tuition is $11,888. Seniors pay an additional $440 senior fee for a total of $12,328.
To register for the 2021-2022 academic year, students pay a $575 fee. Tuition and other fees for 2022-2023 will be published in February 2022.
Students who have unpaid fees or tuition will not be permitted to take semester examinations. Students with an outstanding tuition balance may not register for the following academic year. Click here for the 2021-2022 Tuition Policy.
In keeping with the vision of the Sisters of St. Joseph, no student has ever been denied admission solely on the basis of her family’s ability to pay full tuition. The philosophy of SJA’s tuition assistance program is that an Academy education be available to all young ladies who wish to attend and have the academic ability and motivation to succeed.
Families applying for tuition assistance must do so annually, since family circumstances can change and the amount available for tuition assistance changes every year. The application is completed through Smart Aid. This secure, online service streamlines the data-collection process and ensures that financial aid is granted to those families who are most in need. Smart Aid will collect and compile the data and make recommendations based upon factors specific to the local economy; however, the SJA Tuition Assistance Committee will make all final decisions regarding financial aid.
Instructions for applying for tuition assistance will be provided via email. There is a $35 Smart Aid application fee.
For additional information about tuition assistance, please contact Louise Babin in the Finance Office at (225) 388-2234.
Students may eat daily in the Dining Hall, or they may bring their lunch. At no time can a student have food brought to her or delivered to campus from an outside source/vendor. If a student forgets her lunch, she can eat the lunch provided in the Dining Hall.
Students are allowed water only in the classroom as long as it is in a seal-top container. Coffee, smoothies, sports drinks and other beverages are not allowed at any time in any school building (except the Dining Hall).
St. Joseph’s Academy emphasizes to all students, faculty and staff members that harassment (including sexual harassment) is prohibited behavior and will not be condoned or tolerated. This includes student-to-student, student-to-faculty/staff (and vice versa) and faculty/staff-to-faculty/staff.
All students of the Academy must be treated with respect and in a Christian manner. This prohibition against acts of harassment applies to all people engaged in all school-related activities: all students, regular and temporary, part-time or full-time employees, substitutes, volunteers, itinerant instructors and consultants. It also applies equally to clergy, religious and laypersons.
Physical Harassment: Physical harassment includes unwarranted physical touching, contact, assault, deliberate impeding or blocking movements or any intimidating interference with normal school or work movements.
Sexual Harassment: Sexual harassment can include sexual advances, requests for sexual favors or any other verbal or physical conduct of a sexual nature. This behavior includes unsolicited written or verbal statements, vulgar or obscene photographs, drawings, jokes or comments, gestures or physical contact of a sexual nature.
Verbal Harassment: Verbal harassment can include derogatory remarks, jokes or slurs and belligerent or threatening words spoken to another.
Written or Electronic Communication Harassment: This includes communication of any threat of, or act of sexual, verbal and/or physical harassment. Any student, faculty or staff member who believes this policy is being violated should report the same immediately to a member of the Administrative Team or the President of the Academy.
Hazing: Hazing is the intentional, knowing or reckless act by a person when 1) the person knew or should have known that the act endangers the physical health or safety of the other person or causes severe emotional distress; and 2) the act was associated with being initiated into, affiliating with, participating in or membership in any SJA student organization. Hazing includes physical activity or activity involving the consumption of foods or substances that subjects a person to an unreasonable risk of harm, adversely affects the physical health or safety of the individual or causes severe emotional distress. Hazing is contrary to the charism of the Sisters of St. Joseph, is a criminal act under Louisiana law and forbidden at SJA.
Any person who believes hazing has occurred in association with any SJA student organization is strongly encouraged to report the alleged hazing to SJA administrators. All allegations of hazing will be investigated by administrators. If there is sufficient information to determine that hazing has occurred, SJA will report the hazing to law enforcement as required by Louisiana law. Any student determined to have engaged in hazing shall be, at a minimum, suspended from SJA and potentially expelled permanently.
Bullying: Bullying behavior is the repeated harassment and targeting of another person or group of persons with the intent to cause emotional, physical or psychological harm.
Any student, faculty or staff member who believes this policy is being violated should report the same immediately to a member of the Administrative Team or the President of the Academy.
Weapons: No student or teacher is permitted to possess any type of weapon while on the school grounds or at any school-related function. A weapon is defined as any instrument that is used or may be used to cause grave bodily harm. Anyone violating this regulation is subject to dismissal.
In keeping with the mission statement of St. Joseph’s Academy and the philosophy of the Sisters of St. Joseph, calling all to oneness with God and community, SJA has established an Honor Pledge. The measure of a St. Joseph’s Academy young woman is her adherence to the Honor Pledge. The pledge defines the SJA student as guided by honesty, honor and personal integrity in all matters pertaining to her life as a member of the Academy community.
St. Joseph’s Academy Honor Pledge:
The mission of St. Joseph’s Academy is to educate young women as responsible and unifying members of the world community in the spirit and charism of the Sisters of St. Joseph. Therefore, I commit to
- Respect myself and all members of the Academy community.
- Respect the property of others and be a responsible steward of the earth’s resources.
- Submit only work that is my own and give proper credit when using the words, ideas or efforts of another.
All students are expected to act in a Christian manner at all times. The charism of our Sisters teaches us to strive so that all may be one. Students should strive to treat others as Christ would.
Students are expected to abide by the policies and procedures outlined in this handbook and to assume responsibility for their actions at all times. Students are expected to be prepared for class and to hand in materials requested on time.
Inclusion is an on-going process to increase access and engagement in learning for all students by identifying and removing barriers in a culture of collaboration, respect and support.
SJA is committed to supporting the needs of our student population. We value diversity and respect individual learning differences, working with each individual student.
SJA carries student accident insurance through Wellfleet Insurance. All students are automatically covered, so there is no need to enroll.
Coverage limit is $30,000 per injury from the first day of school until the last day of school. The policy pays 80 percent of the reasonable and customary expenses incurred for necessary medical, dental or hospital care (within 104 weeks for Accidental Dental expenses) up to a maximum of $30,000 for any one injury, subject to the deductible amount, excess provision and exclusions.
Expenses incurred after one year from the date of injury are not covered. Deductible is $100, or the amount collectible from any other insurance sources, subject to the excess provisions, if applicable. Liability for school-time-only coverage will be limited to the part of expenses that is in excess of the total benefits payable by other valid coverage on an expense-incurred or provision-of-services basis.
Students are covered for injury that occurs:
• while on the school premises during the hours and days when classes are in session and while participating in or attending any school activity, including athletics, sponsored by and under the direct and immediate supervision of the school;
• while away from the school premises, if participating in a school-sponsored, directly supervised activity, including all athletics on field trips;
• while commuting directly and without interruption to or from their place of residence and school for regular school-day sessions; and/or
• while traveling to or from any school-sponsored, directly supervised activity, including athletic events, in a school-authorized vehicle.
Please note that virtual insurance coverage extends to students participating in a school-sponsored class or activity whether at school or elsewhere.
For more information or to obtain a claim form for submission, please contact the Director of Operations.
Any student who would like to use an SJA locker should contact the Assistant to the Deans.
Students will have use of a locker to store personal items during physical education classes. Instructions on P.E. locker use will be given on the first day of school by the P.E. teacher. These lockers will be shared with other students.
A nurse is on campus from 7 a.m. until 3 p.m. When the nurse is not on campus, students should report to the Students’ Receptionist.
St. Joseph’s Academy must have a new, completed Health Information Form on file for every student at the beginning of each academic year. This form is completed and submitted electronically.
Students may not have medications of any kind, prescription or over-the-counter, in their possession while at school. Exceptions are the carrying of self-administration emergency medications (insulin, EpiPens, rescue inhalers). A completed form is required.
Over-the-Counter Medications: All medications, including OTC medications, given by our school nurse must be prescribed by the student’s personal physician.
For a student to receive any OTC medication, a physician’s order form (Prescription and Over-the-Counter Form) must be completed and signed by the student’s parent and her physician. Without a completed OTC order form on file, the SJA nurse will not be able to administer medications for headaches, menstrual cramps, bug bites or orthodontia discomfort, etc. If the nurse is unable to treat a student complaint due to the lack of an appropriate OTC order form, and the student is unable to return to class and participate, her parent or legal guardian will be called to make arrangements to either bring and administer the medication or pick the student up from school.
All medications must be delivered to the school nurse in their original container by the student’s parent or legal guardian. The signed Prescription and Over-the-Counter Form must be given to the school nurse with the medication.
SJA will accept faxed copies of the medication order form. The fax number is (225) 344-5714. We must have a separate form for each child enrolled at SJA in order for that child to receive OTC medications.
Prescription Medications: All prescription medications require a completed Prescription and Over-the-Counter Medication Form with each medication listed to be kept in the nurse’s office and administered at school. A parent must deliver the medication, it its original container, to the school nurse’s office in St. Joseph Hall.
Carrying/Self-Administration of Emergency Medications (Insulin, EpiPens, Rescue Inhalers): A Prescription and Over-the-Counter Form is required for students to carry and self-administer medications for diabetes, asthma and/or anaphylaxis.
Additionally, for your daughter’s safety, a care plan, specific to her needs, must be completed by her doctor. Parents will need to schedule an appointment with the school nurse within one week of the start of the school year.
In case of an emergency, the school has a supply of EpiPens on campus through the EpiPens4School Program. This does not replace the need for a student to provide or carry an EpiPen if that has been prescribed.
Sedating/Pain Medications: If a student is administered any narcotic pain medication, antianxiety medication or Benadryl (for allergic reaction) at any time during school hours, that student will not be permitted to drive from that point on during the school day. At the time the medication is administered, if the student is of driving age, a parent will be notified and the student must give their car keys to the person administering the medication for safe keeping. The student will need to be picked up by a parent at the end of the day; keys will be given to the parent at that time.
For the health and well-being of our students, faculty and staff, please adhere to the following guidelines.
Strep Throat: If a student is diagnosed with strep throat, she must be on the prescribed medication for a minimum of 24 hours before returning to school.
Fever: A student should not attend school unless she is fever-free (less than 100.4 degrees) for 24 hours without the use of fever-reducing medication.
Nausea/Vomiting/Diarrhea: Students need to be free from nausea, vomiting and diarrhea for 24 hours before returning to school after an illness.
Pink Eye/Conjunctivitis: The signs and symptoms of pink eye include redness, itchiness, a gritty feeling, discharge that forms a crust overnight and/or tearing. If a student wakes up with any of these symptoms, she needs to be checked by a doctor. If a student reports to the nurse’s office with any of these symptoms, she will be sent home and must be cleared by a doctor to return to school. If a student is diagnosed with bacterial pink eye, she must be on the prescribed medication for a minimum of 24 hours before returning to school. Per the Mayo Clinic, “pink eye can be highly contagious for as long as two weeks after signs and symptoms begin. Early diagnosis and treatment can protect people around you from getting pink eye, too.”
Lice: Per guidelines established by the Centers for Disease Control, students diagnosed with live head lice do not need to be sent home early from school; rather, they can go home at the end of the day, be treated and return to class after appropriate treatment has begun. Nits may persist after treatment, but successful treatment should kill crawling lice.
Both the American Academy of Pediatrics and the National Association of School Nurses advocate that “no nit” policies should be discontinued. Both groups say no-nit policies that require students to be free of nits before they can return to school should be discontinued for the following reasons: Many nits are more than ¼-inch from the scalp. Such nits are usually not viable and very unlikely to hatch to become crawling lice or may in fact be empty shells, also known as casings. Nits are cemented to hair shafts and are very unlikely to be transferred successfully to other people.
Concussions: A concussion is form of traumatic brain injury caused by a bump, blow or jolt to the head causing the brain to move rapidly back and forth within the head. For our students' safety, if a student complains of symptoms after a bump to the head or exhibits signs or behaviors consistent with a concussion including, but not limited to, loss of consciousness, headache, dizziness, confusion or balance problems, she will be sent to the athletic trainer or school nurse for further assessment. If a concussion is suspected, a parent will be contacted to make arrangements to pick the student up for further evaluation by an appropriate healthcare professional. No student will be allowed to drive if a concussion is suspected. A written medical clearance from an appropriate healthcare professional is required prior to returning to school.
If diagnosed with a concussion, physical and cognitive activities, such as concentration and learning, can be difficult and should be managed by a qualified healthcare professional. Once the healthcare professional gives clearance for a student to return to school, she can work with her counselor and teachers to create a plan to catch up on missed assignments.
All students are required by law to present evidence of age-appropriate immunizations against preventable communicable diseases. If SJA does not receive a copy of a student’s immunization records from her previous school, the school nurse will contact her parents to request a copy, which must be returned immediately in order for the student to remain in school.
Required immunizations per the state of Louisiana:
1. Diphtheria Tetanus Acellular Pertussis vaccine (DTaP): 5 doses in student record at kindergarten entry and for entry into all subsequent grades thereafter*
2. Poliovirus vaccine (IPV): 4 doses in student record at kindergarten entry and for entry into all subsequent grades thereafter**
3. Measles, Mumps, Rubella vaccine (MMR): 2 doses in student record at kindergarten entry and for entry into all subsequent grades thereafter
4. Hepatitis B vaccine (HepB): 3 doses in student record at kindergarten entry and for entry into all subsequent grades thereafter
5. Varicella vaccine (VAR): 2 doses in student record at kindergarten entry and for entry into all subsequent grades thereafter
6. Tetanus Diphtheria Acellular Pertussis vaccine (Tdap): 1 dose in student record at 6th grade entry and for entry into all subsequent grades thereafter; or starting with any student 11 years of age in any grade
7. Meningococcal vaccine (MenACWY): 1 dose in student record at 6th grade entry and for entry into all subsequent grades thereafter, through the 10th grade; or starting with any student 11 years of age in any grade; 2 doses are required in the student record once she is 16 years of age and in the 11th grade.
*Those students who received their fourth dose of DTaP at age four or older do not need a fifth dose on record.
**Those students who received their third dose of IPV at age 4 or older do not need a fourth dose on record.
Note: Students can participate in school without the required immunizations listed above if either of the following are presented: 1) a written statement from a physician stating that the procedure is contraindicated for medical reasons; or 2) written dissent from the parent/guardian.
Before a student may participate in an off-campus, school-sponsored activity, she must return a completed permission slip to the faculty member in charge of the activity. Failure to return the form will result in the student’s forfeiture of her participation in the event. Off-Campus Activity Forms will be handed out by the coach or moderator in charge of the activity. Administration has the right to remove a student from any school travel event at any time without a refund.
The SJA Dads’ Club provides service to the school and social opportunities for fathers and daughters. Membership includes current SJA dads, grandfathers, fathers of alumnae and friends of SJA who have paid the annual dues. Service opportunities include cooking for the Habitat for Humanity Youth Build and assistance at Open House.
Father/Daughter Day is the highlight of the Dads’ Club social calendar. The Dads’ Club also co-hosts the Sticker Scramble golf tournament.
For more information, contact the Dads’ Club moderator.
The SJA Mothers’ Club plays an active and vital role in the support services of the school. It sponsors a number of annual activities, including luncheons, receptions, retreats and prayer groups. In addition, the club provides other services, such as appreciation days for students and faculty/staff. Mothers also run the Sticker Shop.
Members must have a daughter currently enrolled in the school and pay annual dues.
For more information, contact the Mothers' Club moderator.
Parking is a privilege reserved for seniors and juniors. Sophomores will be allowed to park second semester only if there are remaining spots. Anyone not assigned a spot must find alternate transportation. Freshmen are not allowed to drive to school.
Juniors and seniors are entered into a lottery for parking spots. They must complete an online vehicle registration form and pay a car registration fee of $283.75 for an assigned spot and $77.25 for an unassigned street spot. Juniors and seniors must have a valid driver's license (not a learner's permit) to register a vehicle. Due to a limited a limited number of parking spots, if more students request street spots than are available, seniors will be given first priority, and juniors will be placed in a lottery for remaining spots. Juniors not getting a street spot will be moved to their alternate spot in a lot for the increased parking fee.
Sophomores and freshmen may not drive to school and must make alternate transportation arrangements for the entire school year.
Students are reminded that driving a vehicle on campus is a privilege. All students should adhere to rules of safety and courtesy at all times.
During arrival and dismissal times, one-way signs routing traffic in parking lots must be observed, or disciplinary action may be taken.
If a student has permission from a homeowner to park in front of their property, she must follow all city ordinances. SJA has the right to ask a student to park at a different location if an issue arises. Penalties for violating parking rules include a check list and a fine and may lead to loss of driving privileges.
Anyone bringing a student to school or picking her up after school may use the driveway to the west of St. Joseph Hall entered on Kleinert Avenue or the carpool lane of the Academy Student Center.
Parents who do not absolutely have to pick up their daughters at the final bell are encouraged to wait until after 3 p.m. to do so. This allows time for the lots to empty and helps relieve the bottle neck at the end of the day. Students may be picked up from the Academy Student Center or Kleinert carpool line after 3 p.m.
After school hours (4 p.m. or later), students without adult supervision must wait in the library until their ride arrives. For safety reasons, students may not be picked up on Broussard Street. Parents are asked not to drop off or pick up students from the Mother Alice Hall driveway.
Assigned parking spots are in the Gym, Kleinert, Mother Thollot House, Synagogue and Lawyers lots. Drivers assigned to street spots may park on Kleinert Avenue or Parker Street. Under no circumstances are students to park on Broussard Street or any of the neutral-ground areas near the school premises. Handicapped parking is in front of Medaille Hall on Broussard Street, in the Kleinert parking lot and in the Academy Student Center parking lot. Visitors are asked to park along the curb of the carpool driveway near St. Joseph Hall and on Broussard.
A record of each student’s courses, grades and attendance is kept as a part of permanent office files. These records are used for reference in recommendations requested by universities or prospective employers.
A student wishing to obtain a copy of her transcript should make this request in writing to the Main Office. The school needs one full work day to process requests for transcripts. Students who are minors must have a parent’s signature for release of transcripts. There is no charge for copies of transcripts. The school must mail official academic transcripts directly to the university or employer requesting the information. All other records are unofficial.
In instances where a student goes by a name that is different from what appears on her birth certificate, St. Joseph’s Academy will use what appears on the birth certificate as her legal name on documents such as transcripts or diplomas.
St. Joseph’s Academy abides by the provisions of the Family Educational Rights and Privacy Act (FERPA) with respect to the rights of parents and, in the event of divorce, the rights of custodial and noncustodial parents. In the latter case, absent a court order to the contrary, the school will provide the noncustodial parent access to academic records and to other school-related information regarding the student. If there is a court order specifying that no information is to be given, it is the responsibility of the custodial parent to provide the school with a copy of the court order.
St. Joseph’s Academy abides by FERPA provisions dealing with confidentiality of students’ grade records.
All final decisions pertaining to the SJA uniform policy, including accessories, hair color, jewelry and makeup, are made by the Dean of Women.
SJA uniform vendors:
11111 Coursey Boulevard
7745 Jefferson Highway
11626 Sherwood Forest Court
All articles of clothing should be securely labeled for identification purposes.
The dress uniform is to be worn on all mass days and at designated school assembly days.
(Items 2-5 must be purchased from the above uniform vendors)
- SCHOOL-ISSUED ID: Students are required to wear their school ID on the issued lanyard at all times during the school day. IDs must be worn on the outside of the uniform and be visible at all times.
- SKIRT: Plaid uniform skirt is required length should be no shorter than two inches from the top of the knee. Students wearing skirts that are deemed to be too short will be asked to purchase a new one or have the hem taken out in a timely manner.
- BLOUSE (BUTTON DOWN): Plain white oxford button down with long or short sleeves and school emblem on the collar will be required for all dress uniform days. T-shirts worn underneath must be solid white. P.E. t-shirts cannot be worn underneath.
- SWEATER: Students can choose from a variety of approved red sweaters: the traditional v-neck, the v-neck vest or cardigan that can be purchased from any of the three uniform vendors and worn on any school day and on dress uniform days. Only red sweaters are allowed on dress uniform days.
- SOCKS: White ankle or crew socks with or without the SJA logo are to be worn.
- SHOES: Light brown Sperry/generic-brand topsiders must be worn with uniform socks or tights for all dress uniform days.
Any item of the dress uniform can be worn on any school day. The following are other optional garments that may be worn on non-dress uniform days. Items 2-6 and 8 must be purchased from the above uniform vendors.
- SCHOOL-ISSUED ID: Students are required to wear their school ID on the issued lanyard at all times during the school day. IDs must be worn on the outside of the uniform and be visible at all times.
- SKIRT: Plaid uniform skirt is required length should be no shorter than two inches from the top of the knee. Students wearing skirts that are deemed to be too short will be asked to purchase a new one or have the hem taken out in a timely manner.
- SHORTS: Plaid walking shorts with SJA emblem may be worn. Length should be no shorter than two inches from the top of the knee.
- PANTS: Navy uniform pants with school logo may be worn.
- SHIRT: A white banded-bottom knit shirt with school emblem may be worn; however, these shirts cannot be worn on dress uniform days. T-shirts worn underneath must be solid white and tucked into the uniform bottom. P.E. t-shirts cannot be worn underneath.
- SENIOR SHIRT: In place of the uniform shirt, seniors may wear a red banded-bottom uniform shirt with emblem, except on dress uniform days.
- SOCKS: White ankle or crew socks with or without the school logo are to be worn.
- SWEATERS: Sweaters or sweater vests must be a solid navy or red V-neck. All sweaters must bear the monogrammed logo and must be worn over uniform blouse. Only the red sweater or sweater vest are allowed on dress uniform days.
- SHOES: Athletic tennis shoes must tie and have a closed heel and toe (no high tops). The canvas part of the shoes must be predominantly white, black, navy or gray (no patterns) and be worn with uniform socks. No slip-on tennis shoes are allowed. Shoe laces can be any color.
Predominately white, black, navy and gray shoes are acceptable on non-dress uniform days. Shoes with patterns are not acceptable, even if the pattern uses white, black, navy and/or gray.
- SWEATSHIRTS/LETTER SWEATERS: Red or navy monogrammed sweatshirts must be purchased from the school and can be worn on a daily basis except for dress uniform days. (Order forms to purchase sweatshirts will be included in the July and August Parent Newsletters). CHS letter sweaters and SJA sports team sweatshirts may only be worn on Fridays, as long as it is not a dress uniform day.
- JACKETS/COATS: Any jacket purchased from the uniform vendor must have a logo.
- Navy fleece jackets with the SJA logo: Students can wear any navy fleece with or without the SJA logo. If the fleece does not have an SJA logo, it cannot have any logo. Fleece jackets purchased from the uniform vendors have the logo.
- Navy blazer or solid navy jacket or SJA letter jacket.
- Overcoats can be any color but must be removed once in the classroom unless they are navy blue.
- Rain coats or rain jackets: Students are allowed to wear any color rain jacket (on rainy days), but they must be taken off inside classrooms unless they are navy or red,
12. SWEATPANTS: Students will have the option to purchase uniform sweatpants. Details about how to purchase the approved monogrammed SJA sweatpants will be provided in our July newsletter. Students will be allowed to wear these as their uniform bottoms during dates determined by the administration.
13. TIGHTS: Navy or black tights/leggings can be worn on cold days with or without uniform socks. Tights/leggings must go all the way to the ankle and into either the sock or shoes. Mid-calf leggings or yoga-type pants are not allowed.
- SHIRT: Regulation shirts must be purchased through the school on the new online payment/fee management system and are the only P.E. shirts that can be worn. The student’s first initial and last name should be written on the front of the shirt with a permanent marker.
- SHORTS: Any predominately red or navy shorts that are appropriate and comfortable for physical activities are acceptable. No boxer shorts or cut-off shorts.
- SOCKS: White socks should be worn. Uniform socks must be worn at all times outside of P.E. class.
- SHOES: Any color tennis shoes are acceptable. Tennis shoes must tie and have a back.
- WARM-UPS: Warm-ups may be worn over the P.E. uniform.
The wearing of clothing, stickers and accessories with political slogans/images is prohibited while on campus or participating in school-related activities.
The only piercings allowed will be traditional earrings in the earlobes. Only one pair of earrings should be worn on school days. Other facial piercings are not allowed. The student will be asked to remove any unapproved jewelry, and disciplinary action may be taken. Modest jewelry is appropriate for school days. Hats of any kind should not be worn to school unless part of a special dress/costume day. Only beanies/wool/knit caps purchased from the SJA Sticker Stop are allowed during the winter months.
Headphones/earbuds should be removed when traveling from class to class and during assemblies.
Hair must be a natural color. Complimentary highlights and lowlights are allowed; however, extreme color changes are not allowed. Feathers, hair wraps, flower headpieces, scarves and colored hair extensions are not allowed. The final decision regarding hair color issues will be determined by the Dean of Women. Please note that extremely short/shaved haircuts are not permitted. Students considering a very short haircut should discuss it in advance with the Dean of Women.
No visible tattoos are allowed.
Students will take photo ID pictures at orientation and will be given a lanyard at that time. Students are required to wear their school ID on the issued lanyard at all times during the school day. IDs must be worn on the outside of the uniform and be visible at all times.
Replacement IDs can be purchased in the Dean of Women's office before or after school for a fee of $2. Students not wearing IDs may be issued a checklist.
The discipline system is designed to uphold the dignity of the individual; provide an atmosphere conducive to learning; and respect the needs of all members of the school community. Implementation of the discipline system requires education and a commitment to communication between all parties. In most cases, the classroom teacher is first in the hierarchy to confront a disciplinary matter. More serious discipline issues will be referred to the administration. The administration may call in outside community support. All final decisions are made by the administration. For additional information regarding the St. Joseph’s Academy system of discipline, contact the Dean of Women.
Under ordinary circumstances, consequences are progressive in nature. That is, second offenses are generally treated more harshly than first offenses. If a student continually violates a school rule, the administration may take more serious action than is specifically described in this system.
It is possible that a student and her parents will be asked to sign a contract in order for the student to remain at SJA. Failure to follow the terms of the contract may result in the student being asked to leave.
In keeping with the mission of St. Joseph's Academy and the philosophy of the Sisters of St. Joseph, calling all to oneness with God and community, SJA has established an Honor Pledge. The measure of a St. Joseph's Academy young woman is her adherence to the Honor Pledge. The pledge defines the SJA student as guided by honesty, honor and personal integrity in all matters pertaining to her life as a member of the Academy community.
St. Joseph's Academy Honor Pledge:
The mission of St. Joseph's Academy is to educate young women as responsible and unifying members of the world community in the spirit and charism of the Sisters of St. Joseph. Therefore, I commit to
Respect myself and all members of the Academy community;
Respect the property of others and be a responsible steward of the earth's resources;
Submit only work that is my own and give proper credit when using the words, ideas or efforts of another.
All students are allowed one warning checklist per semester unless a Category II or III has been issued. All disciplinary consequences remain on file for the duration of a student’s time at SJA. Students will be emailed a checklist notification. Parents can access their daughter's conduct record through MySJA.
- Category I: Personal Responsibility – 45-minute Friday Detention:
- 1st checklist is a warning. Checklist recorded through MySJA. No parent notification required.
- 2nd-3rd checklists: 45-minute Friday detention. Checklist recorded through MySJA. No parent notification required.
- 4th checklist: 45-minute Friday detention and meeting with Dean of Women. Checklist is recorded through MySJA. Parents notified.
- 5-plus: Move to Category II checklist (2-hour Saturday School), phone call to parents, checklist recorded through MySJA.
- Category II: Respect for Property and Others - 2-hour Saturday or School Holiday Detention:
- 1st-2nd checklists supersede warning checklist. Checklist recorded through MySJA, meeting with grade-level counselor, recorded in MySJA, returned to Deans' office, two-hour Saturday/holiday school.
- 3rd checklist: recorded through MySJA, phone call to parent, meet with grade-level counselor, two-hour Saturday/holiday school. Student and parents meet with principal.
- 4th checklist: issued to and signed by student and parent, returned to Deans' office, Saturday/holiday suspension, phone call to parents, meet with grade-level counselor.
- Category III: Major Irresponsibilities/Infractions - 6-hour Saturday or Holiday Suspension:
All discipline consequences issued will remain in student’s discipline file for the student's four-year career at St. Joseph's Academy. Academic Dishonesty checklists can only be issued by the Dean of Academics or Dean of Women.
- 1st checklist: Written checklist issued to and signed by student and parent, recorded in MySJA, returned to the deans' office; phone call or meeting with parents, 6-hour Saturday suspension, meet with grade-level counselor.
- 2nd checklist: Two days of Saturday/holiday suspension, student and parents meet with the Principal, possible disciplinary contract.
- 3rd checklist: Possible expulsion.
Students should be aware that having a suspension on their record could affect their ability to become an SJA Student Ambassador or Student Council member or have an impact on her position on a sports team or her ability to participate in upcoming events.Detentions and Saturday School
Detentions will be held every Friday from 3 to 3:45 p.m. and will be supervised by an assigned faculty member. Students who receive a checklist Monday through Thursday must attend detention the Friday of the same week. Students who receive a checklist on a Friday will attend detention on the following Friday. Students will not be allowed to move their detention due to vacations, student jobs or other non-medical appointments. Proof of medical appointments must be provided.
Students who miss detention will be required to make up the detention the following Friday, will be issued a Category II checklist and will be required to attend a two-hour Saturday/holiday school. Only students who are ill, have a family emergency or athletic event may be excused from detention. Permission to be excused from detention can only be granted by the Dean of Women after a phone call from a parent. After-school jobs, carpool issues or athletic practices will not be excused absences from detention.
Students may not study or talk to others during detention. If a student cannot make a Friday detention, parents must call the Dean of Women at least one day prior to the student’s assigned detention date to ask permission to be excused. A student who misses Friday detention will automatically be issued a Category II checklist and required to make up the detention as well as serve the consequences for the Category II checklist, which includes 2 hours on a Saturday.
Those students who receive more than five Category I checklists per semester or any Category II checklist will be required to serve a Friday detention as assigned by the Dean of Women. Upon receipt of a Category II or III checklist, a student may be required to attend school on an assigned Saturday as part of her consequences.Appeal Process
Any student who feels she should have not received a checklist has the right to appeal. Students should contact the Dean of Women to let her know that they are appealing the checklist. Only the person who issued the checklist or the Dean of Women can rescind a checklist. The appeal process must be brought to completion within three school days. If a student is in the appeal process, she does not attend detention until the matter has been fully resolved and the checklist rescinded.
St. Joseph’s Academy strives to provide the technology tools necessary to succeed academically but also encourages the appropriate use of technological resources as a primary means of maximizing student learning and achieving the mission and goals of the school. Further, recognizing that the proper use of these resources is a privilege, not a right, SJA accepts the responsibility to exercise all reasonable control to protect the safety and legitimate needs of the students in their use of the school’s technology.
Appropriate Online Behavior
Cellphone/Smart watch Policy: The use of cellular devices in an unacceptable manner in the school setting is prohibited. Examples of unacceptable usage can include but are not limited to the following: use of a device for any purpose inside a restroom, use of a device on the school campus for cheating, cyber bullying, sexting and taking inappropriate pictures or videos (including videos that contain inappropriate music). Students should refrain from creating videos with inappropriate content while wearing the school uniform at any time. Regardless of your privacy settings, assume that all of the information you have shared on your social network is public information. Students should not record or take pictures of other students, faculty or staff without consent.
Teachers will require students to stow away cell phones, smart watches or other devices that might distract the student while completing any graded work in the classroom. The classroom teacher has the discretion to determine when these items must be put away.
The use of smart watches while testing, including exams, test, quizzes, etc., is prohibited. Teachers may ask students to remove smart watches before any assignment or assessment.
Email, Communications and Social Media: Students using SJA email or internet access are representatives of the school and are expected to act in a manner consistent with the ideals of SJA. Communications on the internet (including social media sites) and via email reflect on SJA and must not damage the school’s reputation. Students must maintain proper etiquette while using social media and any electronic device. Engagement in online social media such as but not limited to Facebook, Instagram, Snapchat, Tik Tok, etc., will result in disciplinary action if the content includes inappropriate music, photographs and/or morally inappropriate behavior. Regardless of your privacy settings, assume that all of the information you have shared on your social network is public information.
Users may connect SJA email accounts to personal mobile devices, but in doing so, the user acknowledges that SJA reserves the right to remotely wipe the device.
Students are prohibited from changing the display name or photograph associated with their account.
Social Media/Parents: Parents are asked to set a good example for students when accessing and using social media. Engagement in social media including but not limited to Facebook, Twitter, Instagram, etc., may result in disciplinary action and/or dismissal if the content of the student or parent’s post includes defamatory comments regarding the school, the faculty or other students.
Tablet Computer Policy
St. Joseph's Academy strives to provide the technology tools necessary to succeed academically. Each student is issued a laptop computer to be used in and out of school. To ensure consistent, responsible and productive technology usage, SJA has developed the following policy. It is our expectation that students, parents and faculty/staff abide by these rules.
St. Joseph's Academy assigns each student a tablet computer, power cord, stylus and carrying case, which must be brought to school every day. These items remain the property of SJA. Each student is responsible for the care of her assigned tablet computer and accessories. No stickers, decals, paint, writing or other defacement should be made on the tablet computer or case.
Failure to bring the tablet computer and/or carrying case to school will result in a checklist; the student will be issued a temporary loaner computer to use during the day.
Failure to use the school-issued carrying case when transporting the tablet computer will result in a checklist. No other cases or sleeves may be used, including built-in backpack sleeves.
Tablets must never be loaned to someone or left unattended/unsecured. If a tablet is found unattended on school property, the student will receive a checklist for irresponsibility. Tablets should go home with students each evening and must not be left at school during vacations.
All storage, network communication, equipment and software provided by St. Joseph’s Academy remain the property of SJA. The school seeks, where possible, to honor the privacy of the individual. It reserves the right, however, to access any file, email, network transmission or other information stored on or communicated through its property and will do so if a compelling reason arises. St. Joseph’s Academy retains the right to monitor network activity in any manner it sees fit.
Misuse includes any internet conduct on or off campus which negatively affects the reputation of the students or any member of the SJA community. This includes but is not limited to sending or posting messages that suggest harassment, racism, sexism or inappropriate language, music and/or symbols; and sending or displaying unchristian, immoral, offensive, violent, pornographic, obscene or sexually explicit messages or pictures.
The individual has no reasonable expectation of privacy.
Help Desk Policies
The Help Desk is open from 6:45 a.m. to 5 p.m. on Monday-Thursday and 6:45 a.m. to 4 p.m. on Friday. The Help Desk's summer hours are 8 a.m.-3 p.m. Monday-Thursday and 8 a.m.-12 p.m. on Fridays. If the student experiences an issue with her tablet computer that prevents her from completing her schoolwork or participating in class, she must visit the Help Desk as soon as possible before school, during her lunch or unstructured period or after school. A student should only visit the Help Desk during class time with her teacher’s permission, and only in emergency situations.
When a student must turn her tablet computer into the Help Desk for repair:
1. The student will be issued a loaner computer to use while her assigned computer is being repaired. The student will be held responsible for any damages to the loaner while it is in her care.
2. The Help Desk will diagnose the issue(s) and order the appropriate parts from the vendor.
3. The Help Desk will repair and quality check the computer to ensure the issue is resolved.
4. The student will be notified that her computer is ready to be picked up. She should back up all necessary files from her loaner and return the loaner in the same condition as it was checked out to her.
5. The student should pick up her computer within three school days of receiving the ready notice.
Tablet Computer Repairs
Each Fujitsu T938 tablet computer is covered by a four-year warranty and the SJA accidental damage protection (ADP) plan. The SJA ADP renews every year on July 1 and provides full coverage for a single incident of damage more than $300.
Neither the warranty nor the SJA ADP covers damage to the power cord, stylus or case. If these items are lost or damaged, the student will be responsible for the cost of replacement. If these items are damaged, the student needs to bring them to the Help Desk to determine if the item is covered by insurance.
The SJA ADP does not cover the following: fire damage; theft; toxic/contaminate spill; terrorism/war; or unauthorized attempts to repair the unit.
Parents may choose to purchase insurance through SJA to provide additional coverage. The annual insurance policy will cover repairs each year up to the value of the unit.
Neither SJA ADP nor the insurance policy will cover deliberate damage or cosmetic damage that does not interfere with the function of the computer. Damage resulting from failure to use the school-provided carrying case is not considered accidental damage and will not be covered by the SJA ADP or insurance policy. The insurance policy does not cover the following: theft from an unlocked, unattended vehicle; corrosion or rust; intentional damage; dishonest acts; power surges except lightning; unexplained loss; and war or government seizure.
Damages to the Tablet Computer
If a student accidentally damages her tablet computer, she should bring it to the Help Desk at her earliest convenience to be checked in for repair. Help Desk staff will repair the computer using either the SJA ADP or the student’s insurance policy where applicable.
If a student damages her tablet computer or a loaner computer a second time, she will be referred to the Dean of Women for disciplinary action. In the event of multiple damages where SJA ADP or insurance cannot be used, students may work in the Help Desk at the same rate as the student technicians for up to $300 of the cost of her damages. The remainder of the cost of damage must be covered by the student.
If a student loses her computer, she must immediately notify the Help Desk. She will be issued a temporary loaner computer and a checklist for irresponsibility. If the tablet computer is not recovered by the end of the school day, she will be referred to the Dean of Women for further action.
If found, a lost computer should be brought immediately to the Help Desk located in the library, and the Help Desk should be notified by email. If the library is not open, the computer should be given to a faculty or staff member.
Theft of an SJA tablet computer must be reported to the Dean of Women and the Help Desk as soon as possible. Theft of the tablet computer is not covered by the manufacturer warranty or the ADP, but may be covered by the tablet insurance policy depending on the circumstances of the theft.
Costs of Commonly Replaced Tablet Components
Prices come directly from Fujitsu and are subject to change at any time.
Solid state drive
All Help Desk/Technology balances need to be current before taking mid-term and final exams.
Network Accounts and Security
Once set, SJA network passwords are valid for 180 days. A student must be on the SJA campus connected to the SJA wireless network to change her password.
Password requirements are as follows:
a. Must be 10 characters or longer
b. Must include one uppercase letter and one lowercase letter
c. Must include one number or special character
d. Cannot contain the user's account name or parts of the user's full name that exceed two consecutive characters
To change her password, a student must either be on SJA campus connected to the SJA wireless network, or through the self-service password reset tool. The password reset tool must be set up with the student’s verification methods prior to her password expiring. To set up the password reset tool, visit the Password Reset Setup.
A common directory is provided to assist with temporary storage needs for work done as teams. These files are not protected and can be read, modified or deleted by anyone. These files are not backed up and may be purged without notice. The common drive is purged on or around the 1st and 15th of each month. Only school-related files may be stored on the common drive.
Every student accepts the responsibility of backing up on a regular basis. The student may choose to use the school-provided, cloud-based storage or other forms of backup (i.e. USB drives, external hard drives, personal cloud-based storage accounts, etc.).
Using the SJA-issued tablet or other devices to participate in any of the following is strictly prohibited:
• conducting or participating in any actions which are illegal (according to city, state or federal law)
• violating any of this institution’s policies
• threatening, bullying or harassing others
• advocating racial, ethnic, religious or gender-based slurs
• purposely frustrating others from achieving their educational goals
• infringing software copyright or licensing agreements
• purposely viewing, displaying, storing or transmitting any obscene or discriminatory material or material of terrorists, gangs, hate groups, etc.
• conducting commercial or private/personal business enterprises
• promoting private businesses, product advertisement or political lobbying
• sending unauthorized bulk or random messages (e.g., junk mail, ads, etc.)
• soliciting for organizations that are unrelated to the institution’s mission or purpose
• destroying the integrity of computer-based information
• maliciously installing or invoking a computer virus or other disruptive mechanism
• altering system files or configuration to disrupt computer or network functions
• seeking or gaining unauthorized access to network resources or resources on the internet or attempting to breach security mechanisms
• downloading movies and any other medium which is against the law
• downloading games, images, etc.
• sharing school-related files when the project, activity or assignment is to be done independently
• communicating via the internet, email or social networking sites in a manner which reflects negatively on St. Joseph’s Academy
• posting/sending personal photos or videos which are inappropriate
• using the tablet in order to copy another person’s work
• misuse of web cam
• videoing or photographing another person, including other students and SJA faculty/staff members, without permission
• soliciting donations unless school approved
Cell phone use by students is allowed during their unstructured period or lunch and only outside of buildings or in the Dining Hall. If a student is sick and needs to leave school, she must go to the Students’ Receptionist’s office to call her parents. If a student is found using her cell phone during class, it will be taken from her. She will retrieve it, along with a check list, at the end of the day from the Dean of Women.
Depending on the nature of the event and its location, SJA may or may not provide transportation for students to attend off-campus, school-sponsored events. In those situations where SJA does not provide transportation, SJA requests that transportation be provided by the parents or guardians of the students to locations in excess of 30 miles from the SJA campus. Because students are inexperienced drivers, safety is a concern. Therefore, SJA strongly recommends that students not drive to an event that is more than 30 miles from SJA.
Continue to the Introduction section of the Handbook.
Continue to the Faith Development section of the Handbook.
Continue to the Academic Excellence section of the Handbook.